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Cooperative Purchasing Department
Gather consensus for quality of product to specify
What We Do:
Develop a schedule to accommodate all project deadlines
Provide direction for members in compiling lists of needs
Establish ground rules for delivery (to be listed in specifications)
Develop minimum criteria and general specifications
Compile product specifications
Prepare invitations to bid
Organize the collective list of items to be bid
Advertise and post legal notices
Develop a list of vendors
Send bid package to vendors and members
Answer any questions vendors may have regarding the bid package
Open the sealed bids on the due date
Determine responsive from non-responsive bids
Prepare price comparison sheets
Analyze price tabulations
Determine who qualifies for submission of samples, when necessary
Coordinate the submission of samples for review
Organize and runn the award meeting with members
Render opinions based on past knowledge and experience in helping members to determine what is the best buy
Develop awards lists
Compile awarded vendor terms, addresses, telephone numbers and instructions for members to process purchase orders for the desired goods or services
Make sure all legal requirements have been adhered to
Maintain records for duration of the required legal limit
Follow through with the renewal process at the end of the contract in the event that such a clause has been incorporated into the contract
All other related liaison duties required for a smooth operation of the bidding and buying process related to the bid package
